Editorial

Are you planning a sporting event? Know how to organize the facilities and spaces

Knowing the regulations of each modality and the requirements for carrying out each one is fundamental. Know what else to consider.

It is a consensus: everyone around the world loves sporting events. Olympics, FIFA World Cup, Pan-American Games and all the other sporting competition shakes every fan’s heart. A study by CreditCards.com, published in 2017, shows that consumers have spent US$56 billion to attend sporting events, including tickets, food, drinks, and transportation.

This is a substantial reason for you to bet on the segment. If you are planning an event of this magnitude, it is fundamental to consider some factors to make it successful: facilities and auxiliary spaces, traffic safety, regulation of sports modalities and environmental characteristics.

The good news is that it is possible to organize the facilities and spaces easily when you have good planning. In this article, you will learn which are the most important topics to consider when planning your sporting event.

Inventory of services and facilities required

The first step is to create an inventory of all the facilities and services your event will require. It is essential to list all the spaces that will be needed, according to the requirements of each sport, the schedule of activities, the time available for the entire event and the amount of estimated audience.

Sports and regulation

To start the inventory, it is necessary to know in depth the sports that will be played during the events. This means considering the number of competitors, whether teams or individuals, the amount of material needed, which and how many professionals you will need to hire (judges, jurors, etc) and, of course, which facilities might be needed.

You must do some research about the regulation of federations and other requirements relating to the participation of teams. This topic may seem obvious, but it is fundamental to guarantee that all the participants will follow the proposed rules and will be respected during the event. Also, it is important to know the legislation and local laws regarding the safety of public use facilities.

Facilities

Knowing the main information about the sports modalities, it is now time to look for the facilities. The event organizers may consider multi-sport courts if the event is small and has a reduced budget. On the other hand, if there is a bigger amount of money available, the best option is to find specific courts, fields, rings and gymnasiums for each sport modality.

Auxiliary facilities

To plan a sporting event, you have to go beyond courts and rings. It is necessary to consider the competition areas, which are exclusive to a specific group of accredited, but also the public and service facilities, that are open to workers and the public. Spaces areas such as restrooms and food courts should also be considered.

Since you have all this information, the next step is to search for suppliers, sponsors and partners. You may use the inventory to explain to them all you will need to make the event happen. To select the best options, you may ask for recommendations or do some research on the internet.

The environment at sporting events

Planning a sporting event is not an isolated action. Once you will do it in one or more cities, it is fundamental to consider the environment around the facilities and spaces. Will your event need the construction of new facilities or the renovation of existing spaces? If the answer is yes, you have to consider the environment and the interference of your event in the surrounding space.

Sustainable development

If it is necessary to build a court, a gymnasium or even new bathrooms, remember to look for environmental guidance so that the constructions are carried out properly, without putting the region at risk.

Legacy

Since your sporting event needs new facilities, you have to consider what legacy will be left for the city or region where the facility will be built. Ideally, courts, gyms and rings should be used for future sporting events and social programs, or by schools.

Dismount

If the facilities and spaces have to be dismounted, you must also consider the demolition or dismantling in your planning. To these processes, it might be necessary to look for companies specialized in waste removal, in addition to considering the requirement of public authorities about what should be done with the space.

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